LEGAL ASSISTANT
Location: Onsite

Job Summary

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys with all administrative aspects of the section specialty.

Essential Duties/Responsibilities

• Provide general office support, including printing, scanning, copying, mailing, faxing, and emailing documents.
• Arrange couriers, court reporters, expert witnesses, and other special functions.
• Prepare check requests, submit purchase orders, and process expense reports.
• Update attorneys contact information and maintain accurate records.
• Assist with case screening and origination, including initial conflict checks in collaboration with the Records Department.
• Create and maintain reliable electronic filing systems.
• Close concluded matters as directed by attorneys.
• Transcribe, proofread, format, and file legal documents such as correspondence, discovery, pleadings, contracts, and meeting minutes.
• Redact, bate stamp, and organize documents for production.
• E-file documents via NJ E-Courts, New York State Courts Electronic Filing (NYSCEF), and PACER.
• Maintain attorney calendars by scheduling meetings, appointments, and conferences (onsite and remote), managing changes, and keeping attorneys informed.
• Attend meetings and take notes.
• Answer incoming phone calls on behalf of assigned attorneys, take messages, and answer clerical client inquiries per attorney request.
• Send court documents to clients, witnesses, or court officials via mail, fax, or email.
• Input attorney time into timekeeping software as requested.
• Perform other administrative duties as assigned.

Education and Required Skills

• Associate degree or equivalent experience.
• Minimum 2 years law firm experience.
• Ability to function well in a high-paced environment.

• Exceptional organizational skills, attention to detail, and ability to prioritize.

• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Excellent verbal and written communication skills.

• Proficient understanding of legal terminology and principles, research methods, and court processes.
• Strong technology skills and proficiency in Microsoft Office Suite.

Certifications

• Notary preferred.

Work Hours:

• In-office work at the Little Falls, NJ location. Hybrid and remote work are not options for this position.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. - 5:00 p.m. (one-hour unpaid lunch).
• Overtime may be required from time to time.
• Compensation range $30/hr. - $38/hr. (dependent upon relevant experience).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.